Its no longer acceptable to simply pay lip service to privacy and compliance concerns. Businesses today must demonstrate specific capabilities for protecting the privacy of information and meeting a myriad of both externally regulated as well as internal corporate compliance policies.
To date the efforts of IT departments have focused on securing corporate resources and information from hackers, viruses and other primarily external malicious threats. However, more recent high profile cases highlight the need for stringent information privacy controls and enforceable corporate acceptable use and governance policies to protect against:
accidental information leakage
employee espionage
exposure of personal or business sensitive data
fraudulent management reporting
serious ethics breaches
inadvertent violation of compliance requirements
Just how important is it to ensure privacy and compliance within email communications? Consider that Arthur Andersen was found guilty of misconduct in the Enron case on the strength of just one email - the company collapsed as a result! Or, that the SEC used internal email evidence against Merrill Lynch and other investment banks in malpractice investigations. In fact, the SEC can levy substantial fines just for not having the tools or processes in place to ensure compliance, whether or not there's been an actual breach.
Beyond satisfying these imposed regulatory compliance requirements (where non-compliance penalties have ranged from hundreds of thousands to hundreds of million of dollars) there's many positive business benefits to implementing an intelligent email monitoring solution to enforce internal corporate privacy and acceptable use policies including:
Preventing the unauthorized exposure of sensitive corporate information
Reducing email administration costs by automating routine and exception-based handling routines
Streamlining operations and enhance customer satisfaction by implementing business process rules within real-time, automated email processing routines, or
Facilitating team-based collaboration by automatically storing email relevant to specific projects in a variety of logical archives, or Exchange Server public folders, creating a shareable centralized corporate repository (as distinct from the regulatory archive requirements)
Most vendor solutions are narrow in scope, focused on just the high profile mandatory regulations (i.e. SOX, GLBA, HIPAA, etc.) and provide no protection against information leakage or exposure of equally sensitive corporate information not specifically covered by these regulatory rules. The landscape for truly effective email monitoring and Total Email Piece of Mind™ must include monitoring internal as well as inbound/outgoing messages and enforcement of a diverse range of internal corporate content policies.
Nemx Software's SecurExchange intelligent email monitoring platform is designed to provide private and public companies, and government institutions using Microsoft Exchange Server with effective real-time solutions that help manage, control and mitigate the risks associated with both:
To find out more about protecting your Exchange Server environment and dealing with your business email challenges, visit Nemx SecurExchange or contact us today!
"The biggest shortcoming of the traditional ways of monitoring communications such as emails is that they can only document an occurrence of non-compliance: they can't stop it from happening."
The Radicati Group
February 2005
SecurExchange lets you:
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Prevent compliance violations
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Prevent information leakage incidents before they happen
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